By agreeing to these Terms and Conditions you understand that you are registering to attend a conference managed by Science Target Inc., and all fees associated with your registration and accommodation or event pass to the conference are payable in full as per Science Target Inc., payment terms. You may register on behalf of others, however you are deemed to be liable for all associated fees for all the participants you register.
By registering and attending the conference each person acknowledges and agrees to the following restrictions as the criteria of being accepted to attend a conference.
Abstracts for the conferences are submitted to conference scientific committee. The committee’s word is final. By submitting your abstract, you certify that you and the mentioned co-authors (if any) are the sole owners of the Intellectual Property Rights (IPR) of the submitted proposal and the research and results to which it refers.
You agree that you will not cause harm to Science Target Inc., or its Staff, volunteers, or Directors, or cause harm in the form of legal fees, claims and expenses arising from electronic communications or uploaded files. Inappropriate behavior will not be tolerated in the conference room or towards Science Target Staff. Neither will threats or abusive behavior. If such an incident occurs any people violating this policy will be asked to leave without any compensation against any fees that might have been paid.
Participants should advise of any special access requirements at the time of registration.
Attendance certificates are only given to people who have attended 85% of the sessions.
Child Attendance Policy
To ensure everybody’s enjoyment of the conference, children under 16 are not permitted in the conference room or poster session at any time. It is the parent’s responsibility to put into place adequate child care before the conference commences. Anybody violating this policy will be asked to leave the session.
By registering and submitting the abstract, participants agree to certify that they and the mentioned co-authors (if any) are the sole owners of the Intellectual Property Rights (IPR) of the submitted paper and the research and results to which it refers. Science Target Inc. takes no position or liability regarding the ownership, authenticity, validity or scope of any intellectual property rights or other rights that might be claimed to pertain to the submitted abstracts and papers.
By submitting registration details, participants agree to allow Science Target Inc. to contact them regarding their services. Participants who do not wish to receive such communications can ask to be removed from our contact list.
Health & Safety
A health and safety evaluation will be carried out pre-conference, however if you see any concerning issues we ask you report this to a member of Science Target staff.
It is the responsibility of all participants and speakers to arrange appropriate insurance cover in connection with their attendance at the conference. Science Target Inc. will not assume responsibility for loss, stolen or damage to participant’s property.
Science Target Inc. does not assume responsibility for any medical expenses for participants. Please ensure that you have adequate insurance to cover health and travel for this period. Your insurance should also cover your inability to travel as Science Target will not be liable in the event that you have paid for travel you are unable to take.
Plenary & Invited Speakers
Views expressed by speakers are their own. Science Target cannot accept liability for advice given, or views expressed, by any speaker at the conference or in any material provided to participants.
Speakers Presentations Terms & Conditions
Science Target may use the speaker’s name and presentation materials for promoting delegate attendance at the conference.
Presentations and papers including all associated artwork and illustrations will not be returned unless specifically requested by the author. The papers must be objective and completely free of advertising and commercialism.
Science Target may audio and/or video tape the speaker’s session and the recording may be reproduced and distributed as part of the overall conference materials. This allows delegates to acquire audio/video copies of presentations that they may have been unable to attend.
Science Target may reproduce copies of the speaker’s presentation (eg. PowerPoint slides or supporting handouts) on paper and/or electronically and these may be distributed as part of the overall hand-out materials during the conference and after the event. Any acknowledgement regarding Copyright or support should be included at the end of the abstract/presentation, as these will be distributed to the conference delegates.
Payments can be done by Credit Cards, wire transfer, or manager’s certified cheques. Personal cheques are not accepted at any time.
Photography & Filming
Photography, Recordings and filming within the conference room(s) or poster room is strictly forbidden without the express consent of Science Target. If such an incident occurs any people violating this policy will be asked to leave.
Science Target Inc. reserves the right to use videos and pictures taken at the Conference with your photograph and/or likeness in future marketing materials.
Soliciting at the Conference
Soliciting products and/or Suitcasing is prohibited at the conference. We reserve the right to escort any individual outside the conference venue if they are reported to be soliciting.
Refunds & Cancellations Policy
A cancellation fee will be charged and calculated according to the schedule below:
- On or before Feb 28, 2017, will receive a full refund less an admin charge of USD$50
- After Feb 28, 2017 and before May 30, 2017, will receive a 50% refund
- On or after May 30, 2017, no refund
Substitute participants will be accepted at any stage
Alterations to Program – Cancellation/Postponement of Event
Science Target Inc. reserves the right to make alterations to the conference program, venue and timings.
In the unlikely event of the program being cancelled by Science Target, a full refund will be made. Liability will be limited to the amount of the fee paid by the participant and without bearing any bank or transfer fees.
In the event of it being found necessary, for whatever reason, that the conference is being postponed or the dates being changed, the organizers shall not be liable for any expenditure, damage or loss incurred by the participant.
If by re-arrangement or postponement the event can take place, the booking between the participant and the organizers shall remain in force and will be subject to the Refunds & Cancellations Policy schedule.
The registration fee has been calculated to encourage attendance for the entire conference. The registration fee will be charged regardless of the length of time an attendee is present. The registration fee does not include costs incurred by recreation, extra nights at the venue or the hotel, taxi fares, food/drink, mini bar, room fees, portage, medical bills, laundry, insurance, car rental, WiFi, parking or any other personal expenses. It also doesn’t include any expense coverage for accompanied persons.
On completion of your registration form, a confirmation email will be sent to your nominated email address. Your registration will remain as ‘Pending’ until such time as the registration fee is received.
Please note that only registered participants will have entry into the conference. Accompanying guests will have to register and separately pay registration fees in full. Unpaid guests may not be allowed to the conference in case fees were not paid prior to arrival.
You will have to arrange your own accommodation. Science Target doesn’t offer accommodation registration or booking. Conference Services at Carleton University provides accommodations in students’ residence. Interested participants have to contact Conference Services Main Office by email: firstname.lastname@example.org or by phone at: +1-613-520-2600 ext. 1487.
You are required to secure your own travel arrangements.
It is your responsibility to obtain an entry visa to Canada if it is required.
Science Target, will assist you by providing a letter to your email address. This will contain the details of your participation at the conference, the venue of the conference, and dates of the conference. This letter will not be sent by regular post.
Websites & Links
Science Target and/or the conference websites may link to other websites and networking tools provided for the convenience of the users. The contents of these websites are maintained by their owners, for which Science Target bears no responsibility. Neither can responsibility be taken for contents of any website linking to this website. Use of these sites is at your own risk and Science Target does not assume responsibility.
By attending a conference and filling in a feedback form, you agree that Science Target may use your feedback and opinions on the ‘Testimonial’ webpage of a Science Target website.
- When we communicate with you, we will generally do so by email or via phone. You agree that email and phone communications are contractually binding.
- Nothing in this agreement or on our websites, www.sciencetarget.com or any website owned, operated, licensed or controlled by Science Target Inc., shall confer on any third party any benefit or obligation.
- No waiver by us, in exercising any right, power or provision in this agreement shall operate as a waiver of any other right or of that same right at a future time; nor shall any delay in exercise of any power or right be interpreted as a waiver.
- In the event of a dispute arising out of or in connection with these terms or any contract between you and us, then you agree to attempt to settle the dispute by engaging in good faith with us in a process of mediation before commencing arbitration or litigation.
- We are not liable for any breach of our obligations resulting from causes beyond our reasonable control.
- This agreement shall be governed by and construed in accordance with the law of Ontario, Canada, and all international governance is expressly excluded.
- You are deemed to have accepted these terms and conditions when you proceed with the registration process